Bookings
Record the carrier's booking against a job so vessel, voyage and dates flow to the shipment and the Bill of Lading.
A booking is the carrier's confirmation that space and equipment are reserved for a job. In Routel it is recorded on the job, and its details feed the job's vessel, voyage and dates and, later, the House Bill of Lading. Operations never types the vessel name in three places.
What a booking holds
| Job | The job this booking belongs to. One job usually has one booking. |
|---|---|
| Carrier / vendor | Who confirmed the space. Linked to the vendor record. |
| Booking reference | The carrier's booking number, as printed on the confirmation. |
| Vessel and voyage | As confirmed by the carrier. These populate the job and the B/L. |
| ETD / ETA | Departure and arrival dates from the confirmation. Update them when the carrier does. |
| Equipment | Number and type of containers confirmed. |
| Cut-off dates | The dates the carrier gives you for cargo, documents and any other deadline you need to track. |
| Confirmation document | The carrier's booking confirmation, attached to the job. |
Recording a booking
Open the job and choose Add booking
The job's route and equipment are shown so you can check them against the confirmation.
Enter the carrier's details
Booking reference, vessel, voyage, dates and confirmed equipment.
Attach the confirmation
Upload the carrier's PDF so it travels with the shipment. See Document Management.
Save
The job's vessel, voyage, ETD and ETA are updated from the booking, and the job status can move to Booked.
When the carrier changes something
Rollovers and schedule changes happen. Edit the booking with the new vessel, voyage or dates; the job updates with it and the change is recorded in the job's audit log with your name. If the House B/L was already generated, regenerate it so the document matches. See Bill of Lading.
Through the assistant
"Record the booking for JOB-2026-0412: MSC Isabella voyage 2638W, booking ref MSCUKL4471, ETD 12 October" produces a proposed booking for you to confirm. See AI Assistant.
Who can do this
Operations and Admin create and edit bookings. Everyone who can open the job can see the booking and download the confirmation.